Issue 21 • ACT! 2005/2006 Edition

Dear FIRSTNAME,

This tip is by far the most important one you'll get from us. You should always back up your database regularly, and how often you decide to back up should depend on how much data you can afford to lose.

If you can afford to lose a week's worth of data, you should back up weekly. If you can afford to lose only a day's worth of data, you should back up daily. If you can afford to lose a year's worth of data, by all means--back up your database once a year. Read that last sentence again. 

Click these links to learn more detailed information about the the tips outlined in this issue:

As always, if you have any questions about ACT!, please do not hesitate to get in touch with me at 800-322-1049.

Best regards,

The staff at

Innovative Solutions
 

  

Brought to you by:

Innovative Solutions
ACT! Certified Consultants
4423 Lehigh Road
Suite 404
College Park, MD 20740
800-322-1049
www.is-crm.com
 

  

L A T E S T   N E W S

This section removed for the newsletter archive.
 

We recommend that you purchase:

Managing Contacts
with ACT! 2006
$24.99   $22.49

Click here to order.
 
 
Backing Up a Database
Relevant for ACT! 2005 & ACT! 2006 Users

The built-in backup process included with ACT! 2006 will make a compressed .zip backup of your database and all of the database supplemental files. Unlike previous versions of ACT!, you can't restore ACT! 2006 backup .zip files with WinZip. You'll have to restore them using the ACT! Restore feature.

If all of your backup files are stored on a single computer, what will you do if the computer's hard drive crashes? Copy your backups onto a CD and keep them in a media fireproof safe. Alternatively, you could use one of the many online backup services to keep offsite copies of your database and backup files.

To backup your database:

  1. Click File | Backup | Database.
  2. Click the Browse button to specify a filename and location or the compressed backup file.
  3. If you want to password-protect the backup file, check the Password protect file option.
  4. Click OK. ACT! will create the backup file.
  5. Move the backup file to an offsite secure location if possible.
 
Restoring a Database
Relevant for ACT! 2005 & ACT! 2006 Users

If you have a backup of an ACT! 2006 database, you can restore it onto any computer with ACT! 2006 installed. When you restore a backup file, the database files and the supplemental files (reports, layouts, queries, and so on) are all restored.

When restoring a database, you will notice three restore options:

  • Restore. Use this option if you are restoring a backup of a database that exists on the current computer.
  • Restore as. Use this option if you're restoring a backup of a database onto a new computer or with a new name on the same computer.
  • Unpack and Restore Remote Database. Use this option to restore a remote synchronizing database.

To restore your database:

  1. Click File | Restore | Database.
  2. Select the type of database restoration you'd like to complete. If in doubt, choose the Restore as option. (See the tip for a description of the options.)
  3. Click OK.
  4. Click Browse and select the backup file you'd like to restore.
  5. Click OK.
  6. If prompted, specify the name, location, username, and password for the database you'd like to restore.
  7. Click OK. ACT! will restore the backup file.
 
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© 2006 Thomson Course Technology.  Text adapted from Managing Contacts with ACT! 2006. Reprinted with permission.